Program Support Assistant (SPI)

Description

The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its Country Programme (CPII) 2016-19 with a focus on needs related to illicit trafficking and border management, criminal justice and drug demand reduction and HIV/AIDS. Diplomats from Pakistan regularly engage with migrants in European countries, often facing language barriers and irregular immigration status issues. Recognizing the crucial role of consular officers, including Federal Investigation Agency (FIA) liaison officers stationed at different locations, the United Nations Office on Drugs and Crime (UNODC) is assisting the Federal Investigation Agency and Ministry of Foreign Affairs in building the capacity of relevant officers through training workshops and conferences. The main purpose is to enhance the capacities of these officers in providing assistance to migrants, especially women, and in combating trafficking effectively. Additionally, UNODC also hosts regional conferences regularly involving key stakeholders from regional countries. This year, the plan is to invite key stakeholders including Pakistan, Turkey, Egypt, Libya, Greece, and Italy to further regional cooperation on trafficking in persons and smuggling of migrants.

The United Nations Office on Drugs and Crime (UNODC) is seeking the assistance of a National UN Volunteer to support the Human Trafficking and Migrant Smuggling (HTMS) team in organizing these events. The volunteer will play a crucial role in ensuring the seamless execution of these events, contributing to the overall success of the initiatives.

Supervision, induction and duty of care of UN Volunteers

The primary objective of this assignment is to provide dedicated support to the Human Trafficking and Migrant Smuggling (HTMS) team at UNODC in organizing the national workshop and one regional conference on trafficking in persons and smuggling of migrants. The National UN Volunteer will play a pivotal role in ensuring the seamless execution of these events, contributing to the overall success of the initiatives.

1. Description of tasks:

Program Support Assistant basic deliverables include:

The National UN Volunteer will report directly to Programme Officer within the HTMS team at UNODC Country Office Pakistan.

1. Event Planning and Coordination:

• Manage venue bookings, travel arrangements, accommodation, catering, and other logistical aspects for events.

• Collaborate with the HTMS team to develop program schedules and agendas for the workshops and conferences, ensuring efficient flow and optimal use of time.

• Identify and secure required resources (equipment, materials, etc.) for event implementation.

2. Communication and Outreach:

• Develop and implement outreach strategies to invite and confirm participation of relevant government agencies, NGOs, international partners, and beneficiaries.

• Assist in creating communication materials like invitations, agendas, promotional content, and briefing materials for both events.

• Support in promoting the events through appropriate channels to maximize participation and engagement.

3. Documentation and Reporting:

• Manage event related documents, including participant lists, briefing materials, presentations, and minutes.

• Collaborate with the HTMS team to compile comprehensive post-event reports, capturing key outcomes, feedback, recommendations, and action plans.

4. Event Execution and Support:

• Act as a key point of contact during the events, providing effective support to participants, speakers, and facilitators.

• Proactively identify and address any logistical or organizational issues that may arise during the events.

• Assist with registration, information provision, and overall participant experience during the events.

5. Collaboration and Partnership Building:

• Maintain regular communication and collaboration with government agencies, NGOs, and international partners involved in the events.

• Facilitate interactions and networking opportunities among participants and stakeholders to strengthen regional cooperation.

6. Administrative Support:

• Organize and manage meetings related to the events, ensuring timely preparation and distribution of agendas and minutes.

• Handle email communication, travel requests, and other administrative tasks related to the events.

• Maintain accurate and updated records of participants, budgets, and event logistics.

Qualifications/requirements:

I. Academic Qualifications:

• Bachelor’s degree in relevant field (social science, international relations, communications etc.

II. Years of experience:

• Minimum 3 years of experience in event planning and coordination, preferably in a non-profit or international development setting.

III. Competencies:

• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines efficiently.

• Proficiency in Microsoft Office Suite and other relevant software programs.

• Fluency in English and Urdu (working knowledge of additional regional languages desirable).

• Strong understanding of human trafficking and migrant smuggling issues and the relevant regional context.

• Ability to work independently and as part of a team in a fast-paced environment.

• Cultural sensitivity and adaptability to diverse settings and working styles

• Familiarity with UNODC and UN Secretariat processes and documentation would be an advantage. Previous experience working for UNODC or any other UN agency is an asset.

Living Conditions:

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

The Volunteer Living Allowance for the position is PKR 126,091.41/- per month.